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District Registration Service

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​​********Service Update********

Births, still-births, deaths and marriage and civil partnership registration –The Council's Registration of Births, Still-births, Deaths, Marriages and Civil Partnership service is continuing to operate and follow new Government legislation. 
 
The Registrar's Office in Derry and Strabane are both open and are operational by appointment only to register births and for couples to collect their Marriage Schedules. 
 
If you have a query please telephone 📞02871 253253 or 📞02871 376520 or email – 
 
📧 Birth Registration:  [email protected]
📧 Death Registration: [email protected]
📧 Marriage or Civil Partnership or a general enquiry:  [email protected]
 

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1.Birth Registration by Appointment Only  

During the current NI Executive restrictions travelling to the office to register your baby is regarded as essential travel as this is a legal obligation.

It is important to try to register your baby within 42 days from the date of birth.

 📌 Please follow the following steps:

  1. Complete a Birth Registration Form ( your midwife may have given you one in the post-natal ward) and scan/photograph to [email protected]   or post to 14 Magazine Street, BT48 6HH.
  2. An appointment will then be arranged. 
  3. Please make arrangements for 1 parent only to visit where the parents are married. If parents are not married, both parents are required to sign (please observe restrictions where only one person at a time should enter the office to sign and adhere to social distancing).
  4. It is advised that no children / babies should attend the office.
  5. Late arrival for appointments cannot be accommodated. We are sorry for any inconvenience this may cause but please email or ring the office to re-arrange.
  6. Card payments Only – Full birth certificate/s - £8.00 per certificate (the short birth certificate is issued free of charge).
  7. Please observe the guidance when you visit the office, measures have been put in place to look after the health and wellbeing of customers and staff.

 

2.  Guidance for Bereaved Families, Death and Stillborn Registration

Legislation has been implemented to allow death registrations to be carried out without family attending the Registration office.

Family need to complete the Death Registration GRO73 form  and scan or photograph the completed form to [email protected].  When the Doctor signs the Medical Certificate of Cause of Death or the Coroner issues the required document this is forwarded to the Registrar’s office.  Then the Registration Staff will get in touch with family by phone to confirm details of their loved one. You can then advise how many Death Certificates you need, there is a fee of £8 for each one.  Staff can collect the payment by card over the phone and then post the official Death Certificate to you.

We would like to offer our deepest sympathy to you and your family on the loss of your loved one. During this time staff would like to thank you for your understanding as it will take a little longer to look after families.

Birth and Death Registration of a little baby

For parents whose little baby has sadly passed away shortly after birth, please ring the registrar on 02871 376520 or email [email protected].

 3Guidance for Funeral Directors

Legislation has been implemented to allow death registrations to be carried out without family attending the Registration office.

When the Medical Certificate of Cause of Death or a Certificate of Still-birth is completed by the Doctor it will be scanned to the General Register Office, Belfast via the pandemic email address.  GRO will then forward the MCCD to the Registration Office in the area where the deceased lived.  Please ask family to complete the Death Registration GRO 73 form which can be downloaded fromwww.nidirect.gov.uk and email to the office at [email protected].  The Registrar will make contact with the family when she has received both the MCCD and completed GRO 73 form to complete the death registration of their loved one.   The family will advise how many Certificates are needed and these will be printed and posted out.  There is a fee of £8 for each Certificate.
 
Thank you for your continued support and assistance
 
 

4. Religious and Civil Marriage Ceremonies and Civil Partnership Registrations

Marriages & Civil Partnerships from 30 April 2021

📌  Numbers at marriage and civil partnership ceremonies will be determined by a risk assessment completed by the venue.  Venues that are otherwise closed may open to host a marriage or civil partnership ceremony therefore schedules should continue to be issued.

📌 Potential marriage and civil partnership couples are permitted to view facilities used for marriages or civil partnerships such as hotels and other venues.  It is a Council decision as to whether this step is implemented in your district.

📌  Marriage and civil partnership ceremonies are not permitted to take place in a private dwelling, unless one party is terminally ill.

📌  Marriage and civil partnerships can continue to take place in a person’s home if one of the parties is terminally ill with up to 10 people in attendance (this includes the couple, two witnesses and the officiant).

📌 Marriage and civil partnership ceremonies in private gardens are restricted to 15 people from three different households (including children). Ceremonies can take place in a private garden if all other participants at the ceremony are from two households with the registrar/officiant being from the third household. 

📌 For indoor ceremonies face masks must be worn by all except the couple being married or forming a civil partnership.  Current guidance states that children under the age of 12 do not have to wear a face mask.  Information on the wearing of face masks at marriage and civil partnership ceremonies can be found in the link below.

Coronavirus (COVID-19) regulations guidance: what the restrictions mean for you | nidirect

📌 It is good practise to wear face masks at an outdoor marriage or civil partnership ceremony but there is no legislation to enforce this.

📌Live music is permitted at marriage and civil partnership ceremonies and the provision of live music should be considered by the venue during the completion of the risk assessment.

 

Marriages schedules for Religious Marriages

We can issue marriage schedules for religious marriages, providing the Marriage Notice period has been completed.

Religious Marriage schedules cannot be posted out.

One or both of the couple must collect their schedule in person.  An appointment will be given for you to visit the office.

If you need to advise the office of an alternative date, or need an appointment or have an enquiry please email [email protected] 

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For all Marriage Notices which are submitted to the office it is important that you confirm with the Registry Office your new date of Marriage by emailing [email protected] .  This will ensure that your Marriage Notice is kept up-to-date.

📌For couples who have already provisionally booked or are planning their Civil Marriage/Civil Partnership with the office (please confirm your date of Marriage/Civil Partnership with the office) then give Marriage Notice by scanning through your Marriage Notice forms (which can be downloaded from www.nidirect.gov.uk) and documents no later than 6-8 weeks before the date of your Marriage to [email protected]  and we will ring to collect your Marriage fees.

📌For couples who are planning their Religious or Humanist Led Marriage Ceremony and would like to submit their Marriage Notice.  We are also advising couples to scan through their Marriage Notice forms (which need to be signed by the Officiant too) (forms can be downloaded from www.nidirect.gov.uk) and documents to [email protected] .Staff will get in touch to collect payment of Marriage notice and certificate fee.
 

 📌 Re-registration of a Birth (which can include changing a name) or Change of Name Form application.   You can download the form with explanatory notes attached  at www.nidirect.gov.uk.  If you need guidance please ring the office.

All registration forms can be downloaded at www.nidirect.gov.uk.

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Derry City and Strabane District Council provides a professional and efficient Registration Service to all customers, carrying out duties in a caring and sensitive manner.

Registration Staff usual duties are as follows:

Register BirthsStillbirthsDeathsMarriages and Civil Partnerships.

Administer and issue authorities for forthcoming Marriages and Civil Partnerships.

Officiate at Civil Marriage and Civil Partnership Ceremonies.

 

We are very sorry for any inconvenience caused at this time as the telephones are extremely busy but if it is possible that you can email the office on [email protected] we will respond promptly.  Thank you.

 

District Registration Offices

Derry Office                                                             Strabane Office
14 Magazine Street,  Derry/Londonderry                  Council Offices, 47 Derry Road,
BT48 6HH.                                                                Strabane, BT82 8DY
T: 02871 376520 or                                                   T: 02871 253253 Ext 4209 or
E: [email protected]                             E: [email protected] or  

 

Cemetery Administration is facilitated  by the Cemeteries Team.

Reordering Certificates

To order a copy of a Birth, Stillbirth, Death, Marriage or Civil Partnership Certificate after the day of registration  Click here 

 

 

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For guidance for Funeral Directors, click HERE 


 

 
Marriages & Civil Partnerships from 1 April 2021
 
  • Marriage and civil partnership ceremonies are limited to 25 people including the couple, witnesses, the officiant and guests (including children under 12).  Venues that are otherwise closed may open to host a marriage or civil partnership ceremony therefore schedules should continue to be issued.  
 
  • Marriage and civil partnership ceremonies are not permitted to take place in a private dwelling, unless one party is terminally ill.
 
  • Marriage and civil partnerships can continue to take place in a person’s home if one of the parties is terminally ill with up to 10 people in attendance (this includes the couple, two witnesses and the officiant).
 
·         Marriage in private gardens is restricted to 6 people from two different households. If all other participants at the ceremony are not from the same household the ceremony cannot proceed as the registrar/officiant can be the only person from a separate household. 
 
  • Face masks must be worn by all except the couple being married or forming a civil partnership.  Current guidance states that children under the age of 13 do not have to wear a face mask.
 
Marriages & Civil Partnerships from 12 April 2021
 
  • Marriage and civil partnership ceremonies are limited to 25 people including the couple, witnesses, the officiant and guests (including children under 12).  Venues that are otherwise closed may open to host a marriage or civil partnership ceremony therefore schedules should continue to be issued.  
 
  • Marriage and civil partnership ceremonies are not permitted to take place in a private dwelling, unless one party is terminally ill.
 
  • Marriage and civil partnerships can continue to take place in a person’s home if one of the parties is terminally ill with up to 10 people in attendance (this includes the couple, two witnesses and the officiant).
 
·         Marriage in private gardens is restricted to 10 people from two different households. If all other participants at the ceremony are not from the same household the ceremony cannot proceed as the registrar/officiant can be the only person from a separate household. 
 
  • Face masks must be worn by all except the couple being married or forming a civil partnership.  Current guidance states that children under the age of 13 do not have to wear a face mask.