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Births Registration

Registration of Births, Still-births, Deaths, Marriages and Civil Partnership service is continuing to operate and following Government guidance. 

The Registrar’s Offices in Derry and Strabane operates by appointment only for birth registration and collection of Marriage Schedules.

In Line with government guidance please do not visit the office should you or a family member display any symptoms of COVID-19.


Birth Registration by Appointment Only  

During the current NI Executive restrictions travelling to the office to register your baby is regarded as essential travel as this is a legal obligation.

It is important to try to register your baby within 42 days from the date of birth.

 📌 Please follow the following steps:

  1. Complete a Birth Registration Form ( your midwife may have given you one in the post-natal ward) and scan/photograph to [email protected]   or post to 14 Magazine Street, BT48 6HH.
  2. An appointment will then be arranged. 
  3. Please make arrangements for 1 parent only to visit where the parents are married. If parents are not married, both parents are required to sign (please observe restrictions where only one person at a time should enter the office to sign and adhere to social distancing).
  4. It is advised that no children / babies should attend the office.
  5. Late arrival for appointments cannot be accommodated. We are sorry for any inconvenience this may cause but please email or ring the office to re-arrange.
  6. Card payments Only – Full birth certificate/s - £8.00 per certificate (the short birth certificate is issued free of charge).
  7. Please observe the guidance when you visit the office, please wear a face covering if it is possible, measures have been put in place to look after the health and wellbeing of customers and staff.

At this time there is no penalty if your baby is not registered within 42 days from the birth.

Before you register the birth of baby it is possible to access medical services or claim child benefit by following the guidance below:

📌 Accessing Medical Services

Under the current circumstances, to enable a child to access medical services, parent/s contact their GP practice with the following information:

1. Child’s Health & Care Number.
2. Full name child is to be registered as.
3. Home Address child will be residing at.

📌 Claiming Child Benefit

The General Register Office have agreed a process with the Department of Communities to enable parents to claim child benefit without providing a birth certificate.

The mother of a newly born baby receives a copy of ‘notification of birth’ form (CHS1) from the midwife.

The parent/s should forward this form with the child benefit application form.

We would like to thank you for your understanding during this time.


Registering a Birth

By law all births which occur in Northern Ireland must be registered.  You need to register your baby's birth within 42 days of the date of birth.  You will require a Birth Certificate for a variety of purposes, i.e. to register the baby with a doctor and to claim child benefit, register for school, apply for a passport, etc.

If there is a problem which delays the registration of the birth, please contact the office.


District Registration Offices

14 Magazine Street, Derry/Londonderry BT48 6HH (Appointment only )

Council Offices, 47 Derry Road, Strabane BT82 8DY (Appointment only).

To make an appointment please email [email protected].

Office telephone number is 02871 253253.


What will I bring with me?

Birth Registration Form 

 This is completed by the person who is registering the birth


What documents will I receive?

Once you have registered your child's birth, you will receive:

- One free short birth certificate.

Full Birth Certificates are available at the time of the Registration for a fee of £8 per copy.

​​- HS123 infant registration form so you can register with your family doctor 

- (HS123 forms are only given to a child whose usual residence is within Northern Ireland)


Please Note:

Birth Registration cannot be easily changed once completed.  When you attend the Registrar’s Office, it is important that you CHECK the details of the Registration before signing the Birth Entry.


What is the purpose of registration?

The records provide positive information about individuals and are used for many legal and administrative purposes (for example; National Insurance, Education, Transfer of Property, Employment, obtaining a Passport, etc). They provide valuable statistics (for example, Fertility Rates, Population Estimates and future planning of Health and Education, etc).  The statistics are published yearly in the Registrar General Annual Report.


To order a Certified Copy of a Birth Certificate after the time of Registration

Certified copies of all births registered in Northern Ireland may be obtained  Online 

or by contacting

General Register Office,

NISRA, Colby House, Stranmillis Court, Belfast, BT9 5RR.

Tel : 0300 200 7890 


More Information

Re-registration of birth

 -  If you want to add the father’s name after the initial registration, please complete GRO 12 Form. 

 - If you married the natural father of the baby and want to change the child's name or mother's name on the certificate, please complete the GRO 15 Form


Recorded name changes

 - If you were born or legally adopted in Northern Ireland, please complete the  GRO 230 and GRO 231 Form

You can obtain further information and download forms from https://www.nidirect.gov.uk