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District Registration Service

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********Service Update********

Births, still-births, deaths and marriage and civil partnership registration –The Council's Registration of Births, Still-births, Deaths, Marriages and Civil Partnership service is continuing to operate and following new Government legislation is continuing to provide remote death registration without the attendance of an informant at the Registrar's Office.

The Registrar's Office in Derry and Strabane are both open and are operational by appointment only to register births and for couples to collect their Marriage Schedules. Anyone with any queries please telephone πŸ“ž02871 253253 or πŸ“ž02871 376520 or email – for Birth Registration, please email [email protected] , for Death Registration please email [email protected], or for Marriage or Civil Partnership or a general enquiry please email [email protected]. To view all the details relating to the changes to services and to access the relevant online forms please visit www.derrystrabane.com/district-registration

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1.Birth Registration by Appointment Only

 πŸ“Œ Please follow the following steps:

  1. Complete a Birth Registration Form ( your midwife may have given you one in the post-natal ward) and scan/photograph to [email protected]   or post to 14 Magazine Street, BT48 6HH.
  2. An appointment will then be arranged. 
  3. Please make arrangements for 1 parent only to visit where the parents are married. If parents are not married, both parents are required to sign (please observe restrictions where only one person at a time should enter the office to sign and adhere to social distancing).
  4. It is advised that no children / babies should attend the office.
  5. Late arrival for appointments cannot be accommodated. We are sorry for any inconvenience this may cause but please email or ring the office to re-arrange.
  6. Card payments Only – Full birth certificate/s - £8.00 per certificate (the short birth certificate is issued free of charge).
  7. Please observe the guidance when you visit the office, measures have been put in place to look after the health and wellbeing of customers and staff.

At this time there is no penalty if your baby is not registered within 42 days from the birth.

If you do not wish to attend the office to register your baby’s birth until more easing of restrictions are implemented, please see information below regarding accessing medical services and claiming child benefit:

πŸ“Œ Accessing Medical Services

Under the current circumstances, to enable a child to access medical services, parent/s contact their GP practice with the following information:

1. Child’s Health & Care Number.
2. Full name child is to be registered as.
3. Home Address child will be residing at.

πŸ“Œ Claiming Child Benefit

The General Register Office have agreed a process with the Department of Communities to enable parents to claim child benefit without providing a birth certificate.

The mother of a newly born baby receives a copy of ‘notification of birth’ form (CHS1) from the midwife.

The parent/s should forward this form with the child benefit application form.

 

2.  Death and Stillborn Registration

Legislation has been implemented to allow death registrations to be carried out without family attending the Registration office.

Family need to complete the Death Registration GRO73 form  and scan or photograph the completed form to [email protected].  You do not need to visit the office as the Registrar will then get in touch by phone when they have received the Medical Certificate of Cause of Death, Coroner’s Report or Stillbirth Certificate to confirm details of your loved one. You can then advise how many Death Certificates you need, there is a fee of £8 for each one.  Staff can collect the payment by card over the phone and then post the official Death Certificate to you.

We would like to offer our deepest sympathy to you and your family on the loss of your loved one. During this time staff would like to thank you for your understanding as it will take a little longer to look after families.

Birth and Death Registration of a little baby

For parents whose little baby has sadly passed away shortly after birth, please ring the registrar on 02871 376520 or email [email protected].

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 3Guidance for Funeral Directors

Legislation has been implemented to allow death registrations to be carried out without family attending the Registration office.


The Medical Certificate of Cause of Death or a Certificate of Still-birth will be scanned from the Medical Practitioner to the General Register Office, Belfast via the pandemic email address.  GRO will then forward the MCCD to the Registration Office in the area where the deceased lived.  Registrar will make contact with you/or the family to collect information about the deceased so that the death of their loved one can be registered.

Thank you for your continued support and assistance.

 


4. Religious and Civil Marriage Ceremonies and Civil Partnership Registrations
Please see below the recent guidance published by the NI Executive regarding Marriages and Civil Partnerships - 22nd September 2020.
 
Marriages and Civil Partnerships - 14th October 2020

Marriages and civil partnerships can proceed as planned this weekend.

·         If a couple wish to bring forward their civil marriage or civil partnership to this weekend and you can accommodate it then this can proceed.  The exception to this will be a humanists ceremony where the officiant will have to contact GRO to be approved for the new ceremony date.

·         If a couple wish to bring forward a religious marriage they should discuss this with the religious officiant and it is the religious officiants decision whether or not to proceed.  The officiant can be advised to amend the date on the schedule and registration staff can update NIROS as normal when the schedule is returned.

 

 

Marriages & Civil Partnerships  from Monday 19 October

 

·         Marriage and civil partnership ceremonies at a registration office or approved venue will be limited to 25 people.

·         Can take place at a person’s home if one of the parties is terminally ill with up to 10 people in attendance (this includes the couple, two witnesses and the officiant).

·         No mixing of households is permitted at a private dwelling therefore it will not be possible for a ceremony to be held indoors as the registrar would not be permitted to enter the premises.

  • Outdoor gatherings at a private dwelling (including the garden of the dwelling) is restricted to six people from two different households.  Children aged 12 and under from those two households are discounted from this total.  If all other participants at the ceremony are not from the same household the ceremony cannot proceed as the registrar can be the only person from a separate household. 

Marriages schedules for Religious Marriages


We can issue marriage schedules for religious marriages, providing the Marriage Notice period has been completed.

Religious Marriage schedules cannot be posted out.

One or both of the couple must collect their schedule in person.  An appointment will be given for you to visit the office.

If you need to advise the office of an alternative date, or need an appointment or have an enquiry please email [email protected].

πŸ“Œβ€‹All Marriage Notices which were already submitted to the office remain valid to accommodate couples rescheduling their Wedding Days.  Please confirm with the Registry Office your new date of Marriage by emailing [email protected]

πŸ“ŒFor couples who have already provisionally booked or are planning their Civil Marriage/Civil Partnership with the office (please confirm your date of Marriage/Civil Partnership with the office) then give Marriage Notice by scanning through your Marriage Notice forms (which can be downloaded from www.nidirect.gov.uk) and documents no later than 6-8 weeks before the date of your Marriage to [email protected] and we will ring to collect your Marriage fees.

πŸ“ŒFor couples who are planning their Religious or Humanist Led Marriage Ceremony and would like to submit their Marriage Notice.  We are also advising couples to scan through their Marriage Notice forms (which need to be signed by the Officiant too) (forms can be downloaded from www.nidirect.gov.uk) and documents to [email protected].  Staff will get in touch to collect payment of Marriage notice and certificate fee.
 

 πŸ“Œ Re-registration of a Birth (which can include changing a name) or Change of Name Form application.   You can download the form with explanatory notes attached  at www.nidirect.gov.uk.  If you need guidance please ring the office.

All registration forms can be downloaded at www.nidirect.gov.uk.

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Derry City and Strabane District Council provides a professional and efficient Registration Service to all customers, carrying out duties in a caring and sensitive manner.

Registration Staff usual duties are as follows:

Register BirthsStillbirthsDeathsMarriages and Civil Partnerships.

Administer and issue authorities for forthcoming Marriages and Civil Partnerships.

Officiate at Civil Marriage and Civil Partnership Ceremonies.

 

We are very sorry for any inconvenience caused at this time as the telephones are extremely busy but if it is possible that you can email the office on [email protected] we will respond promptly.  Thank you.

 

District Registration Offices

Derry Office                                                             Strabane Office (Office Temporarily Closed)
14 Magazine Street,  Derry/Londonderry                  Council Offices, 47 Derry Road,
BT48 6HH.                                                                Strabane, BT82 8DY
T: 02871 376520 or                                                   T: 02871 253253 Ext 4209 or
E: [email protected]                             E: [email protected] or  

 

Cemetery Administration is facilitated  by the Cemeteries Team.

Reordering Certificates

To order a copy of a Birth, Stillbirth, Death, Marriage or Civil Partnership Certificate after the day of registration  Click here 

 

 

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For guidance for Funeral Directors, click HERE